Examination: Submitting your Thesis

  • You must submit your digital examiners’ copy of your thesis online, via RTDS, by 11:59pm (UK time) on your maximum submission date. 
  • Students who are funded by a Research Council must submit by the deadline imposed by that body. Confirmation of D.Phil. status must have been approved prior to submission.
  • Prior to submission of the thesis, you should submit a GSO.3 Application for the Appointment of Examiners (via Student Self Service). Students are strongly advised to apply for the appointment of examiners at least four to six weeks prior to submission.
  • All examinations must be advertised by the examiners in advance of the viva date, and students must be examined from a thesis that has been formally submitted to the Examination Schools. The thesis will be dispatched to examiners following submission to Examination Schools and the formal confirmation from the examiners of their willingness to act.
  • You should not contact examiners directly unless requested to do so by a formally appointed examiner in relation to the process of arranging a viva date. Furthermore, you should not submit a copy of your thesis directly to the examiners; they must be examined from the formal copy sent to the examiner by the Research Degree Examination Office. This is to ensure that there is a definitive version of a thesis, which is the subject of the examination.
  • After the viva has taken place, the examiners are required to submit a joint report to the relevant GSA (ie. Avalon Floyd) who will seek the final approval from the DGS.  The Research Degree Examination Office will then notify you of the outcome in writing.  Please allow sufficient time for this process to be completed when making arrangements to attend a degree ceremony
  • You will find some really useful information about submission, including formatting and layout guidance, on the University's website, here

Outcomes of the viva

  • Award of the DPhil as the thesis stands: When no corrections are required, and you have demonstrated that you possess a good knowledge of your field, and the examiners are happy with the thesis. The Graduate Office will receive the joint examiners' report, which we forward on to Exam Schools, who will email you the letter for Leave to Supplicate. 
  • Award of the DPhil having approved MINOR corrections: You will be given a list of minor corrections, either in the viva or within 14 days of the viva taking place. You will have ONE MONTH from the date you recieve the corrections to impliment them and send a copy of your thesis, with track changes, to the internal examiner. Once the examiner has approved the corrections, they will send their report to the Graduate Office. We will send this to Exam Schools who will send you the letter for Leave to Supplicate. 
  • Submission of MAJOR corrections: If the examiners believe that major corrections are required, you will receive a letter from Exam Schools with the date that your thesis must be submitted to Exam Schools (via RTDS), which will be SIX MONTHS from the date on the letter. You may be required to have another viva, but this is not always required. 
  • Reference back for DPhil or award of the MLitt: You may be referred to the MLitt, in which case you can take this award as the thesis stands, with minor corrections or major corrections. You can also choose to resubmit your thesis for the DPhil. There is a fee for resubmission.