If your work is being seriously impeded, for example by illness, maternity or paternity or unforeseen financial difficulties, or by your having undertaken other employment, it may be advisable to apply for a temporary suspension of status (GSO.17) (there is a separate form for maternity and paternity leave (GSO.17b)). You will probably want to begin by discussing the idea with your supervisor, but if that is not possible for some reason, you are welcome to contact the Graduate Office and/or to seek a meeting with the Director of Graduate Studies. In the period for which status is suspended, you incur no university fees, no supervisor’s reports are filed (since you are not expected to be working on the thesis), and no tuition fees are paid to the supervisor. During this period, you will retain your University card and single sign-on, and all the services – libraries, email, online resources – to which these grant access. You will normally be expected to be away from the University, however, and will typically lose any entitlement to College accommodation.
The maximum numbers of terms’ suspension which may be approved is six terms over the course of your DPhil. If you find that for some exceptional reason you need more than six terms, you can either lapse your status or you can make a case to Education Committee for more time. You must have completed Transfer of Status to be considered for reinstatement should you choose to lapse your status.
Almost all forms follow the same pattern for signatures:
- You sign
- Your supervisor(s) sign
- Your college signs
- The DGS signs
Once you, your supervisor(s) and your college have all signed the form, please send it to the Graduate Office (firstname.lastname@example.org) and we will arrange for the DGS to consider your application.
If you have a Student Visa, please contact the Graduate Office prior to submitting an application to apply for suspension, as there are some limitations on this students who hold a visa.